PAIA manual

1
Manual
Of
Lots of Pots Garden and Home
Solutions CC
(Private Body)
Prepared and compiled on 2025-01-31 in accordance with Section 51 of the Promotion
of Access to Information Act, No 2 of 2000 (as amended) in respect of Lots of Pots
Garden and Home Solutions CC.
Registration number: 1998/059590/23
Update: 2025-01-31

1. INTRODUCTION
Lots of Pots Pretoria boasts an interesting and diverse combination of plants and
garden hardware.
2. THE ACT
The Promotion of Access to Information Act, No 2 of 2000 (“The Act” or “PAIA”) was
enacted on 3 February 2000, giving effect to the right of access to any information held
by Government, as well as any information held by another person who is required for
the exercising or protection of any rights. This right is entrenched in the Bill of Rights in
the Constitution of South Africa. Where a request is made in terms of The Act, the body
to which the request is made is not obliged to release the information, except where
The Act expressly provides that the information may or must be released. The Act sets
out the requisite procedural issues attached to such request.
3. PURPOSE OF THE MANUAL
In order to promote effective governance of private bodies, it is necessary
to ensure that everyone is empowered and educated to understand their
rights in terms of The Act in order for them to exercise their rights in
relation to public and private bodies.
Section 9 of The Act, however, recognizes that such right to access to information
cannot be unlimited and should be subject to justifiable limitations, including, but not
limited to:
 Limitations aimed at the reasonable protection of privacy;
 Commercial confidentiality; and
 Effective, efficient and good governance
And in a manner that balances that right with any other rights, including such rights
contained in the Bill of Rights in the Constitution.
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This PAIA Manual assist you to3.1 check the categories of records held by Lots of Pots Garden and Home Solutions
CC which are available without a person having to submit a formal PAIA
request;
3.2 have a sufficient understanding of how to make a request for access to a record
of Lots of Pots Garden and Home Solutions CC, by providing a description of the
subjects on which Lots of Pots Garden and Home Solutions CC holds records
and the categories of records held on each subject;
3.3 know the description of the records of Lots of Pots Garden and Home Solutions
CC which are available in accordance with any other legislation;
3.4 access all the relevant contact details of the Information Officer and Deputy
Information Officer(s) who will assist you with the records you intend to access;
3.5 know the description of the guide on how to use PAIA, as updated by the
Information Regulator, and how to obtain access to it;
3.6 know if Lots of Pots Garden and Home Solutions CC processes personal
information and the purpose of processing of personal information;
3.7 know the description of the categories of data subjects and the information
or categories of information relating thereto;
3.8 know the recipients or categories of recipients to whom the personal
information may be supplied;
3.9 know if Lots of Pots Garden and Home Solutions CC plans to transfer or process
personal information outside the Republic of South Africa and the recipients or
categories of recipients to whom the personal information may be supplied; and
3.10 know whether Lots of Pots Garden and Home Solutions CC has appropriate
security measures to ensure the confidentiality, integrity and availability of the
personal information which is to be processed.
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4. CONTACT DETAILS:
Information Officer:
Elaine Els
Postal Address:
C/o Lynnwood Road and Jacobson Street
Pretoria
0081
Physical Address:
C/o Lynnwood Road and Jacobson Street
Pretoria
0081
Telephone No:
012 348 6650
E-mail:
lotsofpotspta@gmail.com
Deputy Information Officer:
N/A
GENERAL INFORMATION:
Name of Private Body:
Lots of Pots Garden and Home Solutions CC
Registration No:
1998/059590/23
Postal Address:
C/o Lynnwood Road and Jacobson Street
6
Pretoria
0081
Physical Address (or principal place of business):
C/o Lynnwood Road and Jacobson Street
Pretoria
0081
Telephone No:
012 348 6650
E-mail:
lotsofpotspta@gmail.com
Website:
lotsofpotslynnwood.com
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5. GUIDE ON HOW TO USE PAIA AND HOW TO OBTAIN ACCESS TO THE
GUIDE
5.1. The Regulator has, in terms of Section 10(1) of PAIA, as amended, updated
and made available the revised Guide on how to use PAIA (“Guide”), in an
easily comprehensible form and manner, as may reasonably be required by
a person who wishes to exercise any right contemplated in PAIA and POPIA.
5.2. The Guide is available in each of the official languages and in braille.
5.3. The aforesaid Guide contains the description of5.3.1. the objects of PAIA and POPIA;
5.3.2. the postal and street address, phone and fax number and, if
available, electronic mail address of5.3.2.1 the Information Officer of every public body, and
5.3.2.2 every Deputy Information Officer of every public and
private body designated in terms of Section 17(1) of PAIA
and Section 56 of POPIA;
5.3.3 the manner and form of a request for5.3.3.1 access to a record of a public body contemplated in Section
11 of PAIA; and
5.3.3.2 access to a record of a private body contemplated in Section
50 of PAIA;
5.3.4 the assistance available from the Information Officer of a public
body in terms of PAIA and POPIA;
5.3.5 the assistance available from the Information Regulator in terms of
PAIA and POPIA;
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5.3.6 all remedies in law available regarding an act or failure to act in
respect of a right or duty conferred or imposed by PAIA and POPIA,
including the manner of lodging5.3.6.1 an internal appeal;
5.3.6.2 a complaint to the Regulator; and
5.3.6.3 an application with a court against a decision by the
information officer of a public body, a decision on internal
appeal or a decision by the Regulator or a decision of the
head of a private body;
5.3.7 the provisions of Sections 14 and 51 of PAIA requiring a public body
and private body, respectively, to compile a manual, and how to
obtain access to a manual;
5.3.8 the provisions of Sections 15 and 52 of PAIA providing for the
voluntary disclosure of categories of records by a public body and
private body, respectively;
5.3.9 the notices issued in terms of Sections 22 and 54 of PAIA regarding
fees to be paid in relation to requests for access; and
5.3.10 the regulations made in terms of Section 92 of PAIA.
5.4 Members of the public can inspect or make copies of the Guide from the
offices of the public and private bodies, including the office of the Regulator,
during normal working hours.
5.5 The Guide can also be obtained5.5.1 upon request to the Information Officer;
5.5.2 from the website of the Information Regulator
(https://inforegulator.org.za/).
5.6 A copy of the Guide is also available in two official languages, for public
inspection during normal office hours.
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6. RECORDS AUTOMATICALLY AVAILABLE TO THE PUBLIC
Category of records Types of the Record Availability
Product information Information relating to
our service, service
offering and products
Freely available
Public facing policies
and notices
Privacy Notice, Cookie
Policy, Terms and
Conditions, PAIA
Manual
Freely available
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7. RECORDS OF THE PRIVATE BODY
This clause serves as a reference to the records that Lots of Pots Garden and Home
Solutions CC holds in order to facilitate a request in terms of The Act.
It is recorded that the accessibility of the documents listed herein below, may be
subject to the grounds of refusal set out hereinafter.
Subjects on which the
body holds records
Categories of records
These include, but are not limited to the below:
Human Resources - HR policies and procedures;
- Employees records
Operational documents and
records
- Policies regarding business plan or activities;
- Written service specification;
- Customer data base and relevant information;
- Company profile;
- Sales records
Manual and Guide Information Regulator's Manual and Guide on how
to use PAIA
Financial records General
- VAT records;
- Tax records;
- PAYE records;
- UIF records;
- SDL records;
- Management accounts and audited financial
statements;
Operating systems
- Tax invoices;
- Quotes;
- weekly/monthly/quarterly/annual statements;
- Debit notes;
- Credit notes
Bank Account records
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8. RECORDS REQUIRED IN TERMS OF LEGISLATION
Records are kept in accordance with legislation applicable to Lots of Pots Garden and
Home Solutions CC, which includes but is not limited to, the following –
Basic Conditions of Employment Act No. 75 of 1997;
Broad-Based Black Economic Empowerment Act No. 53 of 2003;
Companies Act No. 71 of 2008;
Compensation of Occupational Injuries and Diseases Act No. 130 of 1993;
Copyright Act No. 98 of 1978;
Customs and Exercise Act No. 91 of 1964;
Cybercrimes Act No. 19 of 2020;
Electronic Communications and Transaction Act No. 25 of 2002;
Employment Equity Act No. 55 of 1998;
Financial Intelligence Centre Act No 38 of 2001;
Identification Act No. 68 of 1997;
Income Tax Act No. 58 of 1962;
Labour Relations Act No. 66 of 1995;
National Credit Act No. 34 of 2005;
Occupational Health and Safety Act No. 85 of 1993;
Prevention of Organised Crime Act No. 121 of 1998;
Promotion of Access to Information Act No. 2 of 2000;
Protection of Personal Information Act No. 4 of 2013;
Revenue laws Second Amendment Act. No. 61 of 2008;
Skills Development Levies Act No. 9 of 1999;
Taxation Laws Amendment Act No. 7 of 2010;
Unemployment Contributions Act No. 63 of 2001;
Unemployment Insurance Act No. 30 of 1966;
Value Added Tax Act No. 89 of 1991.
Although we have used our best endeavours to supply a list of applicable legislations, it
is possible that this list may be incomplete. Whenever it comes to our attention that
existing or new legislation allows access on a basis other than as set out in PAIA, we
will update the list accordingly. If a requester believes that a right of access to a record
exists in terms of other legislation listed above or any other legislation, the Requester
is required to indicate what legislative right the request is based on.
Reference to the above-mentioned legislation shall include subsequent amendments
and secondary legislation to such legislation.
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9. PROCESSING OF PERSONAL INFORMATION
9.1 Purpose of Processing Personal Information
We may process personal information for various reasons, including but not limited to
the following:
- To gather contract information;
- To maintain customer records;
- For employment purposes;
- For general administration;
- For legal, contractual, financial and/or tax purposes
- To manage information, products and/or services requested by data subjects;
- Health and safety purposes;
- For the detection and prevention of fraud, crime, money laundering or other
malpractice;
- To conduct market or customer satisfaction research or for statistical analysis;
- For audit and record keeping purposes;
- In connection with legal proceedings.
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9.2 Description of the categories of Data Subjects and of the
information or categories of information relating thereto
Categories of
Data Subjects
Personal Information that may be
processed
Customers / Clients /
Suppliers / Service
providers
These include, but are not limited to the following:
- Full Name and Surname;
- Identity number;
- Company name;
- Company registration number;
- VAT number;
- Banking details;
- Contact details;
- Physical, postal and e-mail address;
- Medical Aid details
Employees These include, but are not limited to the following:
- Full Name and surname;
- Identity number;
- Email address;
- Contact details;
- Gender;
- Nationality;
- Driver’s license details;
- Marital status;
- Next of kin details;
- Dependents information;
- Banking details;
- Physical and postal address;
- Educational Information;
- Medical Information;
- Psychometric tests;
- PAYE Information;
- UIF Information;
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9.3 The recipients or categories of recipients to whom the personal
information may be supplied
Category of Personal
Information
Recipients or Categories of
Recipients to whom the personal
information may be supplied
Identity number and names, for
criminal checks
South African Police Service
Qualifications, for qualification
verifications
South African Qualifications Authority
Credit and payment history, for
credit information
Credit Bureaus
Financial information, for Financial
Accounting purposes
Operators
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9.4 Planned transborder flows of personal information
We do not transfer information to any country outside of the Republic of South Africa.
However, should it become necessary to transfer personal information to another
country for any lawful purposes, we will ensure that anyone to whom it pass personal
information is subject to a law, binding corporate rules or binding agreement which
provides an adequate level of protection and the third party agrees to treat that
personal information with the same level of protection as we are obliged under
POPIA.
9.5 General description of Information Security Measures to be
implemented by the responsible party to ensure the
confidentiality, integrity and availability of the information
Our security policies and procedures cover, amongst others, but not limited to:
- Physical security;
- Computer and network security;
- Access to personal information;
- Security in contracting out activities or functions;
- Retention and disposal of information;
- Acceptable usage of personal information;
- Governance and regulatory issues;
- Monitoring access and usage of personal information;
- Investigating and reacting to security incidents;
When we contract with third parties, we impose appropriate security, privacy and
confidentiality obligations on them to ensure that personal information that we remain
responsible for, is kept secure. We will ensure that anyone to whom we pass your
personal information agrees to treat your information with the same level of protection
as we are obliged to.
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10. REQUEST PROCEDURE FOR OBTAINING INFORMATION
Access to records held by Lots of Pots Garden and Home Solutions CC
Records held by Lots of Pots Garden and Home Solutions CC may be accessed by
request only once the prerequisites for access have been met.
The requester must fulfil the prerequisites for access in terms of The Act, including the
payment of a requested access fee.
The requester must comply with all the procedural requirements contained in The Act
relating to the request for access to a record.
The requester must complete the prescribed Form 2 (Annexure B) and submit same as
well as payment of a request fee and a deposit, if applicable, to the Information Officer
at the postal or physical address, fax number or electronic mail address as stated
herein.
The prescribed form must be filled in with enough particulars to at least enable the
Information Officer to identify –
 The record or records requested;
 The identity of the requester,
 Which form of access is required, if the request is granted;
 The postal address or fax number or email address of the
requester.
The requester must state that they require the information in order to exercise or
protect a right, and clearly state what the nature of the right to be exercised or
protected is. In addition, the requester must clearly specify why the record is
necessary to exercise or protect such a right.
Lots of Pots Garden and Home Solutions CC will process the request within 30 days,
unless the requester has stated a special reason that would satisfy the Information
Officer that circumstances dictate that the above time periods are not complied with.
The requester shall be informed whether access has been granted or denied in the
form of Form 3 (Annexure C). If, in addition, the requester requires the reason for the
decision in any other manner, they must state the manner and the particulars so
required.
If a request is made on behalf of another person, then the requester must submit proof
of the capacity in which the requester is making the request, to the reasonable
satisfaction of the Information Officer.
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If an individual is unable to complete the prescribed Form because of illiteracy or
disability, such a person may make the request orally.
11. FEES
When the Information Officer receives the request, such Officer shall, by notice,
require the requester to pay the prescribed request fee (if any), before any further
processing of the request.
If the search for the record has been made in the preparation of the record for
disclosure, including arrangements to make it available in the requested form, and it
requires more than the hours prescribed in the regulation for this purpose, the
Information Officer shall notify the requester to pay as a deposit the prescribed portion
of the access fee which would be payable if the request is granted.
The Information Officer shall withhold a record until the requester has paid the Fees as
indicated.
A requester, whose request for access to a record has been granted, must pay an
access fee for reproduction and for search and preparation, and for any time
reasonably required in excess of the prescribed hours to search for and prepare the
record for disclosure, including making arrangements to make it available in the
requested form.
If a deposit has been paid in respect of a request for access, which is refused, then the
Information Officer concerned must repay the deposit to the requester.
The fees applicable to a request for information are set out in Annexure A hereto.
The requester must pay the prescribed fee before any further processing can take
place.
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12. GROUNDS FOR REFUSAL OF ACCESS TO INFORMATION
The main grounds for Lots of Pots Garden and Home Solutions CC to refuse a
request for information relates to the:
- Mandatory protection of the privacy of a third party that is a natural person that
would involve the unreasonable disclosure of personal information of that natural
person;
- Mandatory protection of the commercial information of a third party, if the record
contains:
o Trade secrets of that third party;
oFinancial, commercial, scientific or technical information, disclosure of which
could likely cause harm to the financial or commercial interests of that third
party;
oInformation disclosed in confidence by a third party to the Private Body, if the
disclosure could put that third party at a disadvantage in negotiations or
commercial competition;
- Mandatory protection of confidential information of third parties if it is protected in
terms of any agreement;
- Mandatory protection of confidential information of the protection of property;
- Mandatory protection of records that would be regarded as privileged in legal
proceedings;
- The commercial activities of Lots of Pots Garden and Home Solutions CC which may
include:
o Trade secrets of Lots of Pots Garden and Home Solutions CC
o Financial, commercial, scientific or technical information, disclosure which
could likely cause harm to the financial or commercial interest of Lots of Pots
Garden and Home Solutions CC ;
o Information which, if disclosed could put Lots of Pots Garden and Home
Solutions CC at a disadvantage in negotiations or commercial competition;
o A computer program, owned by Lots of Pots Garden and Home Solutions CC
and protected by copyright.
- The research information of Lots of Pots Garden and Home Solutions CC or a third
party, if its disclosure would reveal the identity of Lots of Pots Garden and Home
Solutions CC, the researcher or the subject matter of the research and would place
the research at a serious disadvantage;
Requests for information that are clearly frivolous or vexatious, or which would involve
an unreasonable diversion of resources shall be refused.
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13. DECISION
Lots of Pots Garden and Home Solutions CC will within 30 days of receipt of the
request, decide whether to grant or decline the request and give notice with reasons (if
required) to that effect.
The requester shall be informed whether access has been granted or denied in the
form of Form 3 (Annexure C). If, in addition, the requester requires the reason for the
decision in any other manner, they must state the manner and the particulars so
required.
The 30 day period within which Lots of Pots Garden and Home Solutions CC has to
decide whether to grant or refuse the request, may be extended for further period of
not more than 30 days if the request is for a large amount of information, or the
request requires a search for information held at another office of Lots of Pots Garden
and Home Solutions CC and the information cannot reasonably be obtained within the
original 30 day period. Lots of Pots Garden and Home Solutions CC will notify the
requester in writing should an extension be sought.
AVAILABILITY OF THE MANUAL
The manual of Lots of Pots Garden and Home Solutions CC is available at the
premises of Lots of Pots Garden and Home Solutions CC as well as on the website of
Lots of Pots Garden and Home Solutions CC.
Signed by: ___________________________
Date: _______________________________
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ANNEXURE A:
The table below sets out the fees applicable to any request for a record of information
held by
Item Description Amount
1. The request fee payable by every requester R 140.00
2. Photocopy/printed black & white copy of A4-size
page
R 2.00 per page or part
thereof
3. Printed copy of A4-size page R 2.00 per page or part
thereof
4. For a copy of computer-readable form on:
(i) Flash drive (to be provided by the requestor)
(ii) Compact Disk:
a. If provided by requester
b. If provided to the requester
R 40.00
R 40.00
R 60.00
5. For a transcription of visual images per A4-size page Service to be outsourced.
Will depend on quotation
from service provider.
6. For a copy of visual images
7. Transcription of an audio record, per A4-size page R 24.00
8. For a copy of audio recording on:
(i) Flash drive (to be provided by the requestor)
(ii) Compact Disk:
a. If provided by requester
b. If provided to the requester
R 40.00
R 40.00
R 60.00
9. To search for and prepare the record for disclosure,
for each hour or part of an hour, excluding the first
hour, reasonably required for such search and
preparation.
Not to exceed a total cost of
R 145.00
R 435.00
10. Deposit: If search exceeds 6 hours One third of the amount per
request calculated in terms
of items 2 to 8.
11. Postage, email or any other electronic transfer Actual expense, if any.
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ANNEXURE B: FORM 2
REQUEST FOR ACCESS TO RECORD
[Regulation 7]
NOTE:
1. Proof of identity must be attached by the requester.
2. If requests made on behalf of another person, proof of such authorisation,
must be attached to this form.
TO: The Information Officer
___________________
___________________
___________________
___________________
(Address)
E-mail address: ______________________
Fax number: ________________________
Mark with an "X"
Request is made in my own name Request is made on behalf of
another person.
PERSONAL INFORMATION
Full Names
Identity Number
Capacity in which
request is made
(when made on
behalf of another
person)
Postal Address
Street Address
E-mail Address
Contact Numbers
Tel. (B): Facsimile:
Cellular:
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Full names of
person on whose
behalf request is
made (if applicable):
Identity Number
Postal Address
Street Address
E-mail Address
Contact Numbers
Tel.(B) Facsimile
Cellular
PARTICULARS OF RECORD REQUESTED
Provide full particulars of the record to which access is requested, including the reference
number if that is known to you, to enable the record to be located. (If the provided space is
inadequate, please continue on a separate page and attach it to this form. All additional
pages must be signed.)
Description of
record or relevant
part of the record:
Reference number,
if available
Any further
particulars of record
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TYPE OF RECORD
(Mark the applicable box with an "X")
Record is in written or printed form
Record comprises virtual images (this includes photographs, slides, video
recordings, computer-generated images, sketches, etc)
Record consists of recorded words or information which can be reproduced in sound
Record is held on a computer or in an electronic, or machine-readable form
FORM OF ACCESS
(Mark the applicable box with an "X")
Printed copy of record (including copies of any virtual images, transcriptions and
information held on computer or in an electronic or machine-readable form)
Written or printed transcription of virtual images (this includes photographs, slides,
video recordings, computer-generated images, sketches, etc.)
Transcription of soundtrack (written or printed document)
Copy of record on flash drive (including virtual images and soundtracks)
Copy of record on compact disc drive(including virtual images and soundtracks)
Copy of record saved on cloud storage server
MANNER OF ACCESS
(Mark the applicable box with an "X")
Personal inspection of record at registered address of public/private body (including
listening to recorded words, information which can be reproduced in sound, or
information held on computer or in an electronic or machine-readable form)
Postal services to postal address
Postal services to street address
Courier service to street address
Facsimile of information in written or printed format (including transcriptions)
E-mail of information (including soundtracks if possible)
Cloud share/file transfer
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PARTICULARS OF RIGHT TO BE EXERCISED OR PROTECTED
If the provided space is inadequate, please continue on a separate page and attach it
to this Form. The requester must sign all the additional pages.
Indicate which right
is to be exercised or
protected
Explain why the
record requested is
required for the
exercise or
protection of the
aforementioned
right:
FEES
a) A request fee must be paid before the request will be considered.
b) You will be notified of the amount of the access fee to be paid.
c) The fee payable for access to a record depends on the form in which access is
required and the reasonable time required to search for and prepare a record.
d) If you qualify for exemption of the payment of any fee, please state the reason for
exemption
Reason
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You will be notified in writing whether your request has been approved or denied
and if approved the costs relating to your request, if any. Please indicate your
preferred manner of correspondence:
Postal address Facsimile Electronic
communication
(Please specify)
Signed at this day of 20
Signature of Requester / person on whose behalf request is made
FOR OFFICIAL USE
Reference number:
Request received by:
(State Rank, Name and
Surname of Information
Officer)
Date received:
Access fees:
Deposit (if any):
Signature of Information Officer
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ANNEXURE B: FORM 3
OUTCOME OF REQUEST AND FEES PAYABLE
[Regulation 8]
Note:
1. If your request is granted the—
(a) amount of the deposit, (if any), is payable before your request is
processed; and
(b) requested record/portion of the record will only be released once
proof of full payment is received.
2. Please use the reference number hereunder in all future correspondence.
Reference number:
TO: ________________________
________________________
________________________
________________________
Your request dated , refers.
1. You requested:
Personal inspection of information at registered address of public/private body
(including listening to recorded words, information which can be reproduced in sound,
or information held on computer or in an electronic or machine-readable form) is free
of charge. You are required to make an appointment for the inspection of the
information and to bring this Form with you. If you then require any form of
reproduction of the information, you will be liable for the fees prescribed in Annexure
A.
OR
2. You requested:
Printed copies of the information (including copies of any virtual images, transcriptions
and information held on computer or in an electronic or machine-readable form )
Written or printed transcription of virtual images (this includes photographs, slides,
video recordings, computer-generated images, sketches, etc)
Transcription of soundtrack (written or printed document)
Copy of information on flash drive (including virtual images and soundtracks)
Copy of information on compact disc drive(including virtual images and soundtracks)
Copy of record saved on cloud storage server
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3. To be submitted:
Postal services to postal address
Postal services to street address
Courier service to street address
Facsimile of information in written or printed format (including transcriptions)
E-mail of information (including soundtracks if possible)
Cloud share/file transfer
Preferred language:
(Note that if the record is not available in the language you prefer, access may be
granted in the language in which the record is available)
Kindly note that your request has been:
Approved
Denied, for the following reasons:
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4. Fees payable with regard to your request:
Item Description Amount Number of
pages/items
Total:
1. The request fee payable by
every requester
R 140.00
2. Photocopy/printed black & white
copy of A4-size page
R 2.00 per page or
part thereof
3. Printed copy of A4-size page R 2.00 per page or
part thereof
4. For a copy of computer-readable
form on:
(i) Flash drive (to be provided
by the requestor)
(ii) Compact Disk:
a. If provided by requester
b. If provided to the
requester
R 40.00
R 40.00
R 60.00
5. For a transcription of visual
images per A4-size page
Service to be
outsourced. Will
depend on
quotation from
service provider.
6. For a copy of visual images
7. Transcription of an audio record,
per A4-size page
R 24.00
8. For a copy of audio recording
on:
(i) Flash drive (to be provided
by the requestor)
(ii) Compact Disk:
a. If provided by requester
b. If provided to the
requester
R 40.00
R 40.00
R 60.00
9. To search for and prepare the
record for disclosure, for each
hour or part of an hour,
excluding the first hour,
reasonably required for such
search and preparation.
Not to exceed a total cost of
R 145.00
R 435.00
10. Deposit: If search exceeds 6
hours
One third of the
amount per
request calculated
in terms of items
2 to 8.
11. Postage, email or any other
electronic transfer
Actual expense, if
any.
TOTAL:
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5. Deposit payable (if search exceeds six hours):
Yes No
Hours
of
search
Amount of deposit
(calculated on one third of total amount per
request)
The amount must be paid into the following Bank account:
Name of Bank: __________________________________
Name of account holder: __________________________________
Type of account: __________________________________
Account number: __________________________________
Branch Code: __________________________________
Reference No.: __________________________________
Submit proof of payment to: __________________________________
Signed at this day of 20
________________________
Information officer